Administration and Finance Manager
The Foundation for Civil Society
Area: Dar Es SalaamApplication Deadline: 06/06/2011
Position Description:
This post is part of the Senior Management team within the Foundation.
You will be expected to function as part of this team, in a cooperative and effective manner, focusing on the following:
Main Duties/Tasks
Human Resource Management for all sections of the Foundation
• To ensure transparent human resource policies are implemented in accordance with the approved staff policies and procedures.
• To ensure human resources are adequate at all times in all departments/units of the Foundation
• To manage the overall annual staff assessment process
• To review the staff policies and procedures
• To manage all grievance procedures
• To ensure equal opportunities are adhered to at all times.
Financial Management
• To oversee financial policies, procedures and regulations
• To ensure budget monitoring, cash flow projections, financial controls and operating systems are functioning and diligently enforced.
• To prepare annual budgets in accordance with Board requirements
• To monitor expenditure and ensure funds are effectively and efficiently accounted for.
• To prepare periodic and mandatory financial reports as per the Foundation’s and IFRS requirements
• To answer all audit queries and report
• To file the necessary reports to the Registrar of Companies
• To engage in fund raising activities whenever required
• To prepare and implement all tax implications for the Foundation as required by law
Administration
• To ensure efficient and user friendly administrative services are available to all parts of the Foundation
• To manage all staff in the administrative section, and ensure they are results-orientated.
• To ensure efficiency in filing, production of minutes for the Board and others when required
• To oversee the efficient use of administrative resources
Contract Management
• To ensure contract and procurement processes are in line with the Foundation’s Guidelines
• To manage oversight of all contracts, and contracting processes (including public tenders)
• To review the outputs from all contracts completed and recommend payments.
Responsibilities
Team Leadership:
• Leader of the Finance team
• Leader of the Administrative Services teams
• Member of Management team
Decision Making (level and type)
• Financial approval as delegated by the Executive Director
• Human resources policies and procedures as delegated by the Executive Director
Qualifications, Experience and Skills
Minimum education requirements
• At least a Bachelors Degree in Accounting. An MBA is highly preferable
• CPA or ACCA
• At least five years experience in management position, especially in the civil society sector. Experience is grant making organization is desirable.
Attributes, Competences and Skills
• Very high levels of integrity
• Ability to work independently
• Ability to communicate effectively orally and in writing
• Excellent interpersonal skills with ability to work with people from different cultures
• Very good command of both spoken and written English and Swahili
• Very good command of the use of computers including the use of various accounting software such as Pastel, Sun systems, etc.
Application Instructions:
Interested applicants should send their CV, Cover Letter, copies of relevant certificates, full contact details, including telephone numbers and e-mail address, the names and contact details of three (3) professional references to jobs@thefoundation-tz.org or by post to:
The Executive Director
The Foundation for Civil Society
Haidery Plaza, 5th Floor
Upanga/ Kisutu Street
P. O. Box 7192
Dar es Salaam, Tanzania
Website: Go to Website
