Tuesday, May 31, 2011

Administration and Finance Manager

Administration and Finance Manager

The Foundation for Civil Society

Area: Dar Es Salaam
Application Deadline: 06/06/2011

Position Description:

This post is part of the Senior Management team within the Foundation.

You will be expected to function as part of this team, in a cooperative and effective manner, focusing on the following:

Main Duties/Tasks

Human Resource Management for all sections of the Foundation

• To ensure transparent human resource policies are implemented in accordance with the approved staff policies and procedures.

• To ensure human resources are adequate at all times in all departments/units of the Foundation

• To manage the overall annual staff assessment process

• To review the staff policies and procedures

• To manage all grievance procedures

• To ensure equal opportunities are adhered to at all times.

Financial Management

• To oversee financial policies, procedures and regulations

• To ensure budget monitoring, cash flow projections, financial controls and operating systems are functioning and diligently enforced.

• To prepare annual budgets in accordance with Board requirements

• To monitor expenditure and ensure funds are effectively and efficiently accounted for.

• To prepare periodic and mandatory financial reports as per the Foundation’s and IFRS requirements

• To answer all audit queries and report

• To file the necessary reports to the Registrar of Companies

• To engage in fund raising activities whenever required

• To prepare and implement all tax implications for the Foundation as required by law


• To ensure efficient and user friendly administrative services are available to all parts of the Foundation

• To manage all staff in the administrative section, and ensure they are results-orientated.

• To ensure efficiency in filing, production of minutes for the Board and others when required

• To oversee the efficient use of administrative resources

Contract Management

• To ensure contract and procurement processes are in line with the Foundation’s Guidelines

• To manage oversight of all contracts, and contracting processes (including public tenders)

• To review the outputs from all contracts completed and recommend payments.


Team Leadership:

• Leader of the Finance team

• Leader of the Administrative Services teams

• Member of Management team

Decision Making (level and type)

• Financial approval as delegated by the Executive Director

• Human resources policies and procedures as delegated by the Executive Director

Qualifications, Experience and Skills

Minimum education requirements

• At least a Bachelors Degree in Accounting. An MBA is highly preferable


• At least five years experience in management position, especially in the civil society sector. Experience is grant making organization is desirable.

Attributes, Competences and Skills

• Very high levels of integrity

• Ability to work independently

• Ability to communicate effectively orally and in writing

• Excellent interpersonal skills with ability to work with people from different cultures

• Very good command of both spoken and written English and Swahili

• Very good command of the use of computers including the use of various accounting software such as Pastel, Sun systems, etc.

Application Instructions:

Interested applicants should send their CV, Cover Letter, copies of relevant certificates, full contact details, including telephone numbers and e-mail address, the names and contact details of three (3) professional references to jobs@thefoundation-tz.org or by post to:

The Executive Director
The Foundation for Civil Society
Haidery Plaza, 5th Floor
Upanga/ Kisutu Street
P. O. Box 7192
Dar es Salaam, Tanzania

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